International Registration Plan

Special notice: Starting November 25, the 24-hour rule for pending transactions will be removed to help us improve processing times. This means that if your paperwork is incomplete or incorrect, the transaction will be placed into pending until all necessary changes or documents are received. Your place in the queue will only be set once your paperwork is complete. Please see more for more details.

International Registration Plan (IRP) is a vehicle registration system for trucks and buses operating inter-jurisdictionally between Manitoba and other provinces or states throughout North America.

Vehicle eligibility

A vehicle is eligible for registration under IRP if the vehicle is intended for operation in two or more jurisdictions and meets at least one of the following conditions:

registered weight of 11,794 kg or more
three or more axles regardless of weight
has a combined weight of 11,794 kg or more in combination with a trailer or semi-trailer
has a regular bus route or buses used in the transportation of chartered parties
will be operating in a jurisdiction that requires IRP registration for a particular class or weight of vehicle

Vehicles with a registered weight of 11,794 kg or less are eligible for registration under IRP if they are intended for operation into or through jurisdictions where IRP registration is required at lower weight thresholds.

For further information on IRP and the application forms, see the Apportioned Registration Manual.

New IRP Applications

New carriers can apply for an IRP account if they:

meet the Established Place of Business and Residency requirements
travel in Manitoba and in at least one other IRP member jurisdiction
operate one or more eligible vehicles

Established place of business and residency requirements

Section 305 of the IRP Plan requires carriers to maintain an Established Place of Business or Residence in the jurisdiction where they base plate.

Established Place of Business

This means a physical structure, located within the base jurisdiction that is owned, leased, or rented by the fleet registrant. This structure shall be designated by a street number or road location, be open during normal business hours, and have located within it:

the operational records of the fleet
one or more persons employed by the applicant or registrant on a permanent basis for the purpose of the general management of the registrant’s business, which includes distance and fuel reporting, answering telephone inquiries, booking loads, shipping, receiving, etc.

Residence

An applicant that does not have an Established Place of Business in any jurisdiction may designate as a base jurisdiction any member jurisdiction:

where the applicant can demonstrate residence,
where the fleet applicant seeks to register under the Plan accrues distance, and
where Records of the Fleet are maintained or can be made available

For a list of acceptable supporting documents required, please refer to the Established Place of Business and Residence Questionnaire.

How to Apply

To register under IRP as a New Fleet, complete and sign these documents

The Consultant Power of Attorney Authorization Form must be completed when a carrier appoints a third party consultant as the IRP Contact to conduct business on their behalf.

Email, fax or mail your completed applications and checklist to the IRP Prorate Office.

Email: [email protected]

Fax: 204-953-4998

Toll-free fax: 1-866-798-1186

Mail:

Manitoba Public Insurance
IRP Prorate Office
Box 6300
Winnipeg, MB R3C 4A4
Canada

Upon receipt of your invoice, you can pick up and pay for your IRP credentials at any Service Centre in Manitoba, including at the Physical Damage Centre, located at 1981 Plessis Road in Winnipeg. The Physical Damage Centre is open Monday to Friday from 8:30 a.m. to 4:30 p.m. Follow the signage to Building B.

Registering vehicles in IRP

Required documents

Proof of insurance showing current coverage for new vehicles. (This is not required if added to an all-vehicle policy.)
Bill of sale (signed by both seller and buyer).
Valid Certificate of Inspection.
New vehicle – NVIS (original document required).
Used vehicle – Manitoba Transfer of Ownership Document. If purchased outside of Manitoba, provide a copy of out-of-province registration if available.

Additional supporting documents for specific scenarios

Registering a leased vehicle:

Lease agreement (must indicate commencement date and length of term).
Legal name and address of lessor.
Power of attorney from lessor – current and valid for Manitoba Public Insurance.

Registering a vehicle leased to a third party:

Lease agreement (must indicate commencement date and length of term).
Legal name and address of lessor.
Power of attorney from lessor – current and valid for Manitoba Public Insurance.
Authority to Register and Exclusive Use Agreement (all lessees listed and with signatures).

Registering a broker-owned vehicle (owner/operator):

Authority to Register and Exclusive Use Agreement (all owners listed and with signatures).
Driver license of all out-of-province owners.

Registering a broker-owned vehicle (limited company):

Articles of incorporation (if not previously set up in MPI system).
Authority to Register and Exclusive Use Agreement (all owners listed and with signatures).

Registering a rebuilt vehicle (vehicle was rebuilt from salvage status):

Body Integrity Certificate (dated prior to the COI).

Registering vehicle purchased in the U.S.A.:

New vehicle – Certificate of Origin
Used vehicle – Certificate of Title (both sides) signed by buyer and seller
Vehicle Import Form (K22 with two stamps)

Registering a lease buyout:

Original lease.
Original bill of sale. (Used to confirm purchase price and to prove purchaser buying out the lease is the same as the lessee who originally leased the vehicle. The buyer and lessee must be the same person/company for a lease buy-out transaction. Amount and date of purchase on IRP application should match original bill of sale.)
Final bill of sale.
Release letter.
Power of attorney.

Renew IRP applications

Renewal applications are mailed 60 days in advance of your effective date. Complete and sign your original IRP Prorate Fleet application and IRP Prorate Vehicle application. If you are adding any new units or changing ownership, include all required supporting documentation.

Email, fax or mail your completed applications and checklist to the IRP Prorate Office:

Email: [email protected]

Fax: 204-953-4998

Toll-free fax: 1-866-798-1186

Mail:

Manitoba Public Insurance
IRP Prorate Office
Box 6300
Winnipeg, MB R3C 4A4
Canada

Renewal payment and pickup of IRP credentials is available:

Outside Winnipeg: at MPI Service Centres in Arborg, Beausejour, Brandon, Dauphin, Portage la Prairie, Selkirk, Steinbach, Thompson and Winkler. (This service is not available at Claim Centres in The Pas and Swan River.)
In Winnipeg: at all MPI Service Centres in Winnipeg.

Amendments, additions and deletions

To apply for an amendment, addition or deletion of vehicles or fleets within IRP, complete these documents:

IRP Prorate Vehicle application
Prorate Fleet application
Established Place of Business and Residence Questionnaire (fillable)
Required supporting documentation (see Apportioned Registration Manual)

Licence plate replacements and credential replacement services are now processed at MPI service centres, including the Physical Damage Centre, located at 1981 Plessis Road.

Email, fax or mail your completed applications and checklist to the IRP Prorate Office:

Email: [email protected]
Fax: 204-953-4998
Toll free fax: 1-866-798-1186

Mail:
Manitoba Public Insurance
IRP Prorate Office
Box 6300
Winnipeg, MB R3C 4A4
Canada

Upon receipt of your invoice, you can pick up and pay for your IRP credentials at any Service Centre in Manitoba, including the Physical Damage Centre, located at 1981 Plessis Road in Winnipeg. The Physical Damage Centre is open Monday to Friday from 8:30 a.m. to 4:30 p.m. Follow the signage to Building B.

Contact us

For more information, contact the IRP Prorate Office at 204-985-7775 or toll-free at 1-866-798-1185, Monday to Friday 8:30 a.m. to 4:30 p.m.

Or download the following:

Apportioned Registration Manual. This contains detailed information on how IRP works, how to register IRP vehicles, allowed and exempt vehicles, prerequisites, Manitoba’s prorate vehicle tax and record keeping requirements.
Distance Reporting Period Chart.
IRP Fee Estimator.
IRP website.

Additional information

Electronic credentials

As of January 1, 2019, motor carriers are allowed to carry their IRP cab cards and IFTA licences in electronic format. Motor carriers can choose to carry this documentation either in electronic or paper format in their vehicles.

The use of electronic images of IRP cab cards and IFTA licences will be accepted by all jurisdictions in the United States and Canada. Documentation shown in an electronic image must be accessible by computer, tablet, smart phone or other electronic device.

If you choose to maintain an electronic format of this documentation, it is strongly recommended that the document is saved as a file such as PDF, and stored on an electronic device for each vehicle. This approach enables you to have access to the documentation at any time, even when access to mobile and/or wireless service may be interrupted.

Regardless of the format (either electronic or paper), the document must be accurate, valid, legible, and be accessible on demand when requested by law enforcement. If you are unable to provide acceptable proof of credentials, you may be charged by law enforcement and required to purchase a permit to complete your trip.

Full Reciprocity Plan

On January 1, 2015, the Full Reciprocity Plan (FRP) went into effect. FRP makes the plan more efficient, more equitable and more flexible for its member jurisdictions and registrants by granting full reciprocity for all apportioned vehicles in all member IRP jurisdictions and removing from the plan any provisions related to estimated distance.

Benefits include:

No more estimated distances – only actual distances.
Increased operational flexibility – cab cards show all jurisdictions and grant full reciprocity.
Reduced administration – no more add jurisdiction or permits for IRP vehicles.
Reduced operating costs – no more fees over 100 per cent due to estimating.

How it works:

All jurisdictions will be displayed on the cab card. Carriers no longer need to select the jurisdictions they intend to operate in.
Registration fees will be based on your fleet’s actual distance for the reporting period. Estimating distances will no longer be necessary or allowed.
Add Jurisdiction supplements will be eliminated.
IRP registered vehicles will no longer require trip permits.
Carriers will be registered under the FRP rules when they renew with an effective date in calendar year 2015.
New carriers without any IRP history will pay fees based on the Manitoba Average Per Vehicle Distance Chart for the initial application.

Charter buses

All charter buses operating in an interprovincial and interstate manner are required to obtain IRP registration or purchase trip permits.

Benefits include:

registering once for all the jurisdictions
paying registration fees based on the distance operated in each jurisdiction
paying only to the base jurisdiction
requiring one license plate (or set of plates) and one cab card

For more information please call the IRP Prorate office at 204-985-7775 or 1-866-798-1185, or email [email protected].

Calculating fees if no actual distance

Registration fees for new fleets and renewals for fleets that did not accumulate any actual distance in the reporting period will be calculated using the Manitoba Average Per Vehicle Distance (APVD) chart for all jurisdictions. This chart is based on the average distance reported by vehicles registered in Manitoba for all IRP jurisdictions.

A new fleet can only use the Average Per Vehicle Distance chart to determine fees for all jurisdictions. IRP carriers will not estimate any distances.

Fees are not recalculated in the subsequent year. A new registrant simply pays the fee shown on the APVD chart and in subsequent years pays on the basis of actual distance traveled in the reporting period.

Definitions

Cab card: A registration document issued by the base jurisdiction for a vehicle registered under IRP. The cab card identifies the vehicle, the base plate, and the carrying capacity within each jurisdiction where the vehicle is authorized to travel.

Apportionable vehicle: Any power unit that is used or intended for use in two or more member jurisdictions, is used for the transportation of persons for hire or designed, used, or maintained primarily for the transportation of property, and either

has two axles and a registered gross vehicle weight in excess of 11,794 kgs or 26,000 pounds
has three or more axles, regardless of weight
is used in combination, when the gross vehicle weight of such combination exceeds 11,794 kgs or 26,000 pounds

U.S. DOT numbers

A carrier only requires a DOT number if it operates in the U.S. Please note that IRP registration does not exempt carriers from obtaining any additional permits that may be required by a jurisdiction in which they are travelling in.

Insurance and jurisdictions

Insurance is issued separately from registration in IRP. In general, insurance premiums are determined by a carrier’s actual operation. However, if a carrier is changing their operations (such as the jurisdictions in which they operate), they will not need to add the jurisdiction to the cab card but may need to discuss the changes with their insurance provider.

24-Hour Rule ends November 25

Starting November 25, the 24-hour rule for pending transactions will be removed to help us improve processing times. This means that if your paperwork is incomplete or incorrect, the transaction will be placed into pending until all necessary changes or documents are received. Your place in the queue will only be set once your paperwork is complete.

Please note: supplement packages will not be reviewed prior to carriers/consultants submitting them to be processed. If you have a one-off document you’re unsure of, please email the document to [email protected], then contact our office by phone prior to submitting the supplement package.

In order to ensure customers are supported through this change, the IRP Prorate Office will be providing the following additional support for carriers and consultants:

Checklists: The following Checklists are available for Add Vehicle/Transfer and Lease Buy-Out/Ownership Change as an optional guide to help ensure you have all the correct documentation prior to submitting your supplement.
In-person training and virtual meetings: If you’d like in-person guidance or a virtual/telephone meeting to receive assistance with documentation and/or the requirements of The Plan, please contact our office and speak to the IRP Prorate Office Supervisor to arrange a time.